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ActivityOP7600 International Centre Services
Records Series32 - International Students Orientation Program
OPRQueen's University International Centre
DescriptionRecords documenting the development and administration of orientation programs for international students. Includes orientation web site.
Retention TriggerAY
Active (years)1
Semi-Active (years)4
Final ActionDP/AR
Disposition PlanProgram records held for full 5 years then transferred to archives; administration records (including registration forms) destroyed after one year. Complete content of the orientation program web site to be transferred to archives at the end of the retention period.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Wednesday, Feb 20 2019