| Activity | OP7300 Faith and Spiritual Life Services |
| Records Series | 34 - Ceremonial Service Files |
| OPR | Office of Faith and Spiritual Life |
| Description | Records documenting life event ceremonies (other than weddings and funerals) administered by the Chaplain or Assistant Chaplains, such as baby naming and any key life event for which a person feels a need of special recognition. Records consist of notes by the Chaplain or Assistant Chaplains. |
| Retention Trigger | AY |
| Total Retention | 10 years |
| Final Action | DP/AR |
| Disposition Plan | Selected material to be transferred to the Archives according to agreed upon criteria. |
| Retention Rationale | Retention based on anticipated operational use. |
| PIB | PIB |
| Vital Records |
This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.
GLOSSARY
- AR = Transfer to Archives
- AY = End of Academic Year
- CO = Continuous OVerwrite
- CY = End of Calendar Year
- D = Destroy / Delete
- DP = Special Disposition Plan
- FY = End of Fiscal Year
- OPR = Office of Primary Responsibility
- PIB = Personal Information Bank
Printed on Thursday, Apr 25 2024