Oct 2, 2020 10:15 am
ActivityOP4914 Administration of Graduate Student Awards
Records Series

31 - Departmental Internal Awards

OPRFaculty, Department or Academic Unit and School of Graduate Studies and Postdoctoral Affairs
DescriptionRecords consist of application package, memo.
Retention TriggerCompetition files closed (detail see other notes in parent page).
Total Retention Immediately perform final action and disposition plan (if available).
Final ActionDP/AR
Disposition PlanLists of successful candidates, or reports of awards are sent to the Archives, records of the selection to be destroyed at the end of the retention.
Retention Rationale
Retention based on anticipated operational use.
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Sunday, Sep 24 2023