Queen's University Archives

Queen's University
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Queen's University


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ActivityOP4914 Administration of Graduate Student Awards
Records Series10 - Graduate Student Awards Committee
OPRSchool of Graduate Studies
DescriptionRecords consist of application package, nomination package, meeting minutes, ranking lists and memos. Includes Queen's Graduate Awards, SGS Fellowship and awards that funded by external agencies but administered at Queen's School of Graduate Studies, such as Ontario Graduate Scholarship, Ontario Trillium Scholarships and Queen Elizabeth II Aiming for the Top Scholarship.
Retention TriggerCompetition files closed (detail see endnotes).
Active (years)1
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanAward letters to be reclassified as OP4910 Students Records - School of Graduate Studies. Lists of successful candidates, or reports of awards are sent to archives by SGS. The rest of the records to be destroyed one year after the files are closed.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019