Queen's University Archives

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ActivityOP4100 Student Record - Office of the University Registrar
Records Series41 - Academic Changes
OPRUniversity Registrar
DescriptionRecords consist of changes to course registration (adding and dropping courses), changes of degree program, and program withdrawal for medical and other purposes.
Retention TriggerData entered into the system.
Active (years)0
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanPaper forms to be retained for AY+1 year, and then destroyed. Electronic records to be transferred to the archives on a regular basis decided by Office of the University Registrar and the archives.
Retention Rationale
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019