Queen's University Archives

Queen's University
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Queen's University


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ActivityOP2330 Archives Public Services
Records Series31 - Collection Access Files
OPRUniversity Archives
DescriptionRecords consist of retrieval request forms, loan agreements, display agreements, letters of permission and so on.
Retention TriggerActivities concluded or agreements expired.
Active (years)1
Semi-Active (years)2
Final ActionD
Disposition Plan
Retention Rationale

Unless this Act provides otherwise, a proceeding shall not be commenced in respect of a claim after the second anniversary of the day on which the claim was discovered.

Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Feb 18 2019