Queen's University Archives

Queen's University
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Queen's University


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ActivityEX2500 Enrolment Planning
Records Series30 - Research and Planning Records
OPRUniversity Registrar
DescriptionRecords include planning notes, draft reports, correspondence, memoranda, statistical records, etc.
Retention TriggerAnnual Enrolment Plan completed
Active (years)1
Semi-Active (years)10
Final ActionDP/AR
Disposition PlanPlanning notes, drafts, and other supplementary materials to be destroyed, and the Annual Enrolment Plan to be transferred to Archives.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019