Queen's University Archives

Queen's University
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Queen's University


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ActivityEX1500 Board of Trustees
Records Series10 - Board of Trustees Minutes
OPRUniversity Secretariat
DescriptionRecords consist of official Board of Trustees minutes.
Retention TriggerMinutes approved.
Active (years)5
Semi-Active (years)0
Final ActionDP/AR
Disposition PlanOfficial minutes (including closed session minutes) to be transferred to the Archives at the end of the retention. Duplicates of the deliberations, on any media (including recorded), that are used for preparing the minutes, to be destroyed when the minutes are approved.
Retention Rationale
Vital RecordsYes

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019