Queen's University Archives

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ActivityEX1270 Principal's Office Operations
Records Series31 - Principal's Office Senior Planning and Priorities
OPROffice of the Principal
DescriptionRecords documenting senior planning activities, priorities and initiatives of the Principal's Office. Includes agenda packages, Principal's Office review committees reports, advisory boards reports, task force files, chair’s notes, and senior administrators' meeting files.
Retention TriggerAY
Active (years)5
Semi-Active (years)5
Final ActionDP/AR
Disposition PlanSelected material to be transferred to the Archives according to internal policies agreed upon by both the Principal's Office and the Archives.
Retention Rationale
Vital Records

This schedule applies to official records. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.

University Records exist in both physical and electronic formats, such as paper, email or data in a database. Paper records may or may not contain information that is duplicated in an electronic system. For technical reasons the retention assigned to the electronic records may be different from the retention of physical records. If there are differences, see instructions in this schedule for details.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Wednesday, Feb 20 2019