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ActivityAD5400 Employment Equity
Records Series34 - Equity Reporting
OPREquity Office
DescriptionRecords consist of reports generated during QUFA Bargaining Unit Appointments and Department Heads Hiring Process or Renewal, Tenure, Promotion & Continuing Appointment process, exit survey process and iCount Equity Census process. Include Employment Equity Report for JCAA, Employment Equity Report for Federal Contractors Program (FCP), Exit Survey Report and so on.
Retention TriggerReports completed.
Active (years)5
Semi-Active (years)0
Final ActionDP
Disposition PlanPaper forms to be destroyed one year after data were input into Equity Office's data warehouse. The rest of the records to be destroyed according to the above retention.
Retention Rationale
PIBNo
Vital Records

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.



GLOSSARY

  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank


Printed on Monday, Oct 14 2019