Queen's University Archives

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Queen's University


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ActivityAD2500 University Accounting
Records Series30 - General Ledger
OPROffice of the Controller
DescriptionRecords consist of general ledgers, subledgers, and trial balances.
Retention TriggerFY
Active (years)1
Semi-Active (years)19
Final ActionDP/D
Disposition Plan
Retention Rationale
Vital RecordsYes

This schedule applies to official records in all media. Convenience or duplicate copies of official records are considered transitory and should not be kept longer than necessary, and in no event longer than the official copy.


  • AR = Transfer to Archives
  • AY = End of Academic Year
  • CY = End of Calendar Year
  • D = Destroy / Delete
  • DP = Special Disposition Plan
  • FY = End of Fiscal Year
  • OPR = Office of Primary Responsibility
  • PIB = Personal Information Bank

Printed on Monday, Nov 11 2019